Privacy policy

Women’s Leadership Group CIC
Registered address: Cotswold Cottage, Snowshill, Broadway, WR12 7JU
Website: www.womensleadershipgroup.co.uk
Privacy enquiries: vicky.brook@womensleadershipgroup.co.uk

Last updated: 24 September 2026

Women’s Leadership Group CIC (“Women’s Leadership Group”, “we”, “us” or “our”) respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, store and protect personal information when you interact with Women’s Leadership Group, including when you contact us, enquire about membership, become a member, participate in our network, attend our events, or engage with our campaigns, research and thought leadership activities.

We process personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as applicable.

1. Who we are

Women’s Leadership Group CIC is a Community Interest Company working for women and allies across sectors.

We provide a network and platform that connects, supports and shares the experiences, knowledge and perspectives of women and allies.

Our activities include:

online and in-person events;
networking and community activities;
campaigns;
research;
thought leadership papers and publications;
sharing information, knowledge and opportunities; and
other activities that support our purpose and community.

For data protection purposes, Women’s Leadership Group CIC is the data controller of the personal information described in this Privacy Policy.

Registered address:
Cotswold Cottage
Snowshill
Broadway
WR12 7JU

For queries relating to this Privacy Policy or how we process personal information, please contact:

Email: vicky.brook@womensleadershipgroup.co.uk

2. What personal information we collect

We aim to collect only the information that we reasonably need to operate Women’s Leadership Group and provide our network, membership and activities.

Depending on how you interact with us, this may include:

your name;
your email address;
your business, organisation or professional information where you choose to provide it;
your membership information;
information you provide when enquiring about membership;
information relating to your participation in our events or activities;
correspondence and communications between you and Women’s Leadership Group; and
information required to raise and administer invoices.

We do not routinely collect or retain members’ bank account details.

Where you choose to pay membership fees by standing order or through a NatWest automated payment link, the relevant bank or payment service may process payment information. We do not retain your bank account details for this purpose.

We will not normally ask you to provide special category data, such as information about your health, religion, political opinions or sexual orientation. If we ever need to process this type of information, we will ensure that an appropriate legal basis and any additional conditions required by data protection law are in place.

3. How we collect your information

We generally collect personal information directly from you.

For example, you may provide information when you:

contact us to discuss Women’s Leadership Group or membership;
request further information;
join the Women’s Leadership Group network;
become a member;
register for or attend an online or in-person event;
communicate with us by email;
participate in our campaigns, research or other activities;
contribute to or engage with our thought leadership work; or
otherwise communicate with us in connection with our activities.

We will not collect more personal information than is reasonably necessary for the relevant purpose.

4. How we use your personal information

We may use your personal information to:

respond to enquiries and requests for information;
discuss and administer membership;
maintain appropriate membership and network records;
communicate with members and network participants about relevant Women’s Leadership Group activities;
organise and administer online and in-person events;
communicate information about our campaigns and initiatives;
undertake and support research;
develop and share thought leadership papers and publications;
facilitate networking and participation in our community;
raise and administer invoices;
administer membership payments;
maintain appropriate financial and business records;
respond to questions, requests or correspondence;
protect the security and integrity of our systems and information; and
comply with legal and regulatory obligations.

We do not sell personal information.

We do not provide members’ contact details to other members for their own use.

5. Our lawful bases for processing personal information

Data protection law requires us to have a lawful basis for processing personal information.

Depending on the circumstances, we may rely on one or more of the following lawful bases.

Contract

Where you become a member or enter into an arrangement with us, we may process your personal information where this is necessary to provide the relevant membership or services and administer our relationship with you.

Legitimate interests

We may process personal information where this is necessary for our legitimate interests in operating Women’s Leadership Group CIC, managing our network and activities, communicating with members and participants, organising events, conducting our activities and administering our organisation.

Before relying on legitimate interests, we consider whether the processing is necessary and whether your interests, rights and freedoms are appropriately protected.

Legal obligation

We may process personal information where this is necessary to comply with a legal or regulatory obligation, including financial, accounting and record-keeping requirements.

Consent

Where appropriate, we may ask for your consent before using personal information for a particular purpose.

Where we rely on consent, you have the right to withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing that took place before consent was withdrawn.

6. Communications with members and our network

We use email to communicate with members and people who engage with Women’s Leadership Group.

These communications may include information about:

membership;
events and activities;
network developments;
campaigns;
research;
thought leadership;
relevant Women’s Leadership Group initiatives; and
other information connected with our work.

We do not share members’ email addresses or other contact details with other members for their own use.

Where a communication is administrative or relates directly to your membership, participation or relationship with us, it may be necessary for the operation of our organisation rather than direct marketing.

Where we undertake communications that constitute direct marketing under applicable law, we will comply with the relevant marketing and electronic communications requirements.

7. Events and networking

We may collect basic information necessary to organise and administer online and in-person events.

This may include your name, email address, organisation or professional information and information relating to your registration or participation.

We may use this information to:

manage registrations;
communicate event information;
administer attendance;
provide information about the event;
manage our network and community; and
follow up on matters directly connected with the event or activity.

We will not provide your personal contact details to other attendees for their own use without an appropriate basis for doing so.

8. Campaigns, research and thought leadership

As part of our work, Women’s Leadership Group may undertake campaigns, research and thought leadership activities.

Where you voluntarily contribute information, comments, experiences or views for these purposes, we will explain how the information will be used where appropriate.

Where research or publications include personal information, we will seek to use anonymised or aggregated information where reasonably possible.

We will not publish identifiable personal information without an appropriate lawful basis. Where consent is required, we will obtain it before publication.

9. Sharing your personal information

We keep personal information confidential and do not sell your personal information.

We do not routinely share members’ contact information with other members.

We may share limited personal information with organisations or service providers where this is reasonably necessary to operate Women’s Leadership Group CIC. These may include providers involved in:

website and IT services;
email and communications;
event administration;
payment processing;
accounting and financial administration; and
other services necessary to operate our organisation.

Where another organisation processes personal information on our behalf, we will take appropriate steps to ensure that the information is handled securely and in accordance with applicable data protection requirements.

We may also disclose personal information where we are legally required or permitted to do so, including where required by law, regulation, court order or a lawful authority.

10. Payments and invoicing

Membership fees may be paid by:

standing order; or
a NatWest automated payment link.

We do not retain members’ bank account details as part of our membership records.

Where payment information is processed by a bank or payment provider, that organisation may process personal information in accordance with its own privacy policy and legal obligations.

We may retain information necessary to raise invoices and maintain appropriate financial and accounting records.

11. Cookies

Our website does not currently use cookies for analytics, advertising or tracking purposes.

If this changes, we will update this Privacy Policy and provide any information or choices required by applicable law.

12. How long we keep your information

We keep personal information only for as long as it is reasonably necessary for the purpose for which it was collected.

For example:

enquiry information may be retained for a reasonable period after the enquiry has been dealt with;
membership information may be retained while you are a member and for a reasonable period afterwards where necessary for administration, records or resolving queries;
event information may be retained for as long as reasonably necessary for event administration and related activities; and
financial and invoicing information may need to be retained for longer where required by law or for legitimate accounting and business purposes.

When personal information is no longer required, we will take reasonable steps to securely delete or dispose of it.

13. International transfers

Where we use service providers that process personal information outside the UK, we will ensure that any transfer of personal information is carried out in accordance with applicable UK data protection law and that appropriate safeguards are in place where required.

14. Keeping your information secure

We take reasonable technical and organisational measures to protect personal information against:

unauthorised access;
accidental loss;
misuse;
alteration; and
unauthorised disclosure.

Access to personal information is limited to those who need it for legitimate organisational purposes.

However, no method of storing or transmitting information over the internet can be guaranteed to be completely secure.

15. Your data protection rights

Depending on the circumstances, you have rights under UK data protection law in relation to your personal information.

These may include the right to:

Access – request a copy of the personal information we hold about you;
Rectification – ask us to correct inaccurate or incomplete information;
Erasure – ask us to delete your personal information where there is no lawful reason for us to continue processing it;
Restriction – ask us to restrict the processing of your personal information in certain circumstances;
Object – object to certain types of processing, including processing based on legitimate interests in applicable circumstances;
Data portability – request certain personal information in a structured, commonly used and machine-readable format where the right applies; and
Withdraw consent – where we rely on your consent as our lawful basis, you can withdraw that consent.

These rights are subject to certain legal conditions and exemptions and therefore may not apply in every situation.

16. How to exercise your rights

If you would like to exercise any of your data protection rights, or have a question about how we use your personal information, please contact:

Vicky Brook
Email: vicky.brook@womensleadershipgroup.co.uk

Women’s Leadership Group CIC
Cotswold Cottage
Snowshill
Broadway
WR12 7JU

We may need to ask for additional information to confirm your identity before responding to a request.

We will deal with valid requests within the timescales required by applicable data protection law.

17. Complaints

We want to resolve any concerns you may have about how we handle your personal information.

If you have a concern, please contact us using the details above so that we can investigate and try to resolve the matter.

You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s independent supervisory authority for data protection.

Information about making a complaint is available on the ICO website:

https://ico.org.uk/make-a-complaint

18. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect:

changes to our activities;
changes to the way we process personal information;
changes to our service providers;
changes to applicable data protection law; or
changes to regulatory guidance.

The most recent version will be published on our website and will show the date on which it was last updated.

19. Contact us

If you have any questions about this Privacy Policy or how Women’s Leadership Group CIC handles personal information, please contact: